transit procedure

Quality production and management of food products before export

Before diving into the sea of Exports, you need to ask yourself this, do you have what it takes? Do you have a Quality Production, and how good is your Management of Food Products?

People often mistake export as a regular business, thus fail gloomily. For example, if you start exporting your products to a country and it turns out to be an overnight success. If your production is at capacity, you will not be able to meet the demand. The first impress will always remain the last, and if you fail to supply repeat products, you are going to hit rock bottom without knowing. You need to work out these basics before a leap of faith and turn it into a calculated risk.


When it comes to the Management of Food Products, you need to work on your strengths first. If you have skilled labour, it is best to train them with modern techniques to improve productivity. You need to assess and evaluate your business trends for at least the past two years and work out the best strategy for exporting your products now. This evaluation must include the performance of your company in the domestic markets.


Your Organizational management needs to visit and analyze the target market of your exports. The findings’ requirement is a report on territorial needs, competition level & local law adjustment. As a manager, you must develop contacts within the targeted territory. You will need to estimate the business outcome before entering the market. Set a goal and achieve it. No way around it!


The food industry is a tricky business, as it is very delicate. Your food items are perishable, expire after a certain period, and also fragile. You can handle it with care while producing, but in transit, your packaging must be reliable. Food products come from farmers, fishers, and also processing factories. One needs to ensure the quality of production to rank higher as a company. Your management needs to put all the Food Security standards in place.


A company needs to be vigilant when it comes to the Quality and Management of Food products before exporting. It is useful to obtain specific certifications implying the top quality, and that’s the role of management. The pain point of shipping food-related items is to be able to clear the host destination’s quality standards. Your product could be the highlight in your current demography, but is it according to the demands of the territory where you want to sell it?


The forefront of your organizational style is bringing out the best of quality, to sell it efficiently in the export arena. Your raw material cannot be substandard. Your human capital needs to be motivated to ensure compliance with your ground rules. If you are going to export processed food, contamination and food safety will haunt you in your nightmares. The idea for prepping yourself before shipping and entering a new market is to ensure excellence and research well. If you are well-resourced with the measures mentioned above, you will rock the export business!

Common Import / Export Documents

Start your day with Continental breakfast, Moroccan Couscous for the Lunch Hour, and finish off with a Chinese take-away for Dinner. Everyone fancies a versatile food-day. In today’s global world, people want to relish food items from all around the world. They like to share their mealtimes on Social Media, create small digital stories with the different types of gourmet from a diverse variety of countries. Food Industry has given meaning to the term GLOCAL in the real sense by exporting/importing the Local foods on a Universal scale. People want to eat their Olives from California, Mangoes from Pakistan, Pasta from Italy, Spices from India, and the list goes on. The industry that serves the international edible needs requires documentation. We have jotted down a listing for your comfort so that you can check the list when you are exporting your items or importing those.

Table of Contents

These papers are of following natures:

  1. Lading Bill

    is a paper requirement of the Government, which is a signed contract between carrier and seller. It is to emphasize the Cargo procedures, which include goods type, destination, origin, and it serves as a receipt. The shipping company compiles this document with the help of Exporter. It also comes with waybills of airways or

  2. Commercial Invoice

    is another obligation, produced by the Exporter to interpret the complete transaction from start to end. It includes essential information for each party involved in the process. These parties are banks, brokers, customs, shippers, and importer.

  3. The Export Packing List

    that allows authorities to know precisely what is in the container you are sending. It contains a piece of detailed information about which product is being exported, the quantity, the packaging… It is a mandatory document when shipping your product as it permits to customs, insurance and other partners to clearly evaluate the value of the transported goods and protects you as well when goods are missing at arrival or from any other inconvenient that might cause losing products before it gets to your client.

  4. Certificates of Origin

    , Manufacturer, and Inspections come in Food items are perishable; this credential ensures Quality and Quantity. Traders need to declare the origin as many countries have restrictions in place, and the importing authorities need to verify the source. Production certification requires a notarized paper depicting the Manufacturer’s details to make sure the product is ready for shipment.

  5. The Health Certificate

    is a document delivered by the competent authorities. It officially certifies the quality of the product. It is a crucial document, as countries do not have the same standards when it comes to quality, origin and ways the products have been manipulated. Indeed, before entering a country, the authorities need to make sure that your product is allowed in it and won’t breach the norms.

  6. Insurance

    papers are generally the insurance policy for the goods on-board. One needs to buy Insurance to prevent any significant losses or to take care of the liability. It needs to list down the specifications of the product, the extent of coverage, and proof of Insurance to satisfy buyers or the host country. The Exporter could produce this with the help of a broker, or the Insurance Company can issue the report to provide security of the goods in

  7. Commercial Demand Note

    or the Invoice is the reflection of the Sales Contract, which shows the agreement between both parties. The details contain Payment Conditions, Goods Sold, and the Trade Terms. The importer will use it for Customs’ clearance, and the document provides a legal binding for the Exporter. It is best to consult your legal advisor beforehand to work on this vital

  8. Quotation. of Terms is the detail of delivery, payment, import, export, quality, quantity, and price of the products shipped. The seller is to cultivate a Quotation before actually starting the process, and it is roughly the first step of the trade

  9. Letter of Credit

    is a Bank’s guarantee to the Exporter to pay the decided amount and to emphasize on the satisfactory completion of essential documentation. This financial document secures both parties involved in the

If you have closed a sale/purchase successfully and are getting the documents ready for the process, the list mentioned above will sort you out. Some countries might require other documents.

Scroll to top

How can we help you?